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Consumption costs

Enter supplier and HOA invoices by hand, or let Najato read them from a PDF — and what status and tenant chargeability mean.

5 min readIntermediateUpdated Jul 22, 2026

The Consumption costs tab logs supplier and HOA (SVJ) invoices as the basis for the future utility settlement — without recorded costs, the settlement has nothing to compare advances against.

Provoz › Consumption costs › Add cost / invoice

Upload a PDF, or enter manually

The dialog offers both paths. Upload an invoice (PDF) — Najato tries to recognize the property, period and line items automatically. Recognition works for HOA (SVJ) settlements, E.ON energy invoices (gas/electricity) and VOS Jičín water bills; for other suppliers, or when recognition fails, you enter the details manually.

1
Property and unit
Pick a property and either a specific unit or “Whole property” — the whole-property cost is later allocated to units by a key, a specific unit gets it directly.
2
Period from–to
The date range the invoice covers.
3
Commodities
Add one or more items (Electricity/Heat/Water/Waste/HOA/Other…), each with a Total amount + consumption ↔ Price per unit + consumption toggle (live calculation), a consumption unit, and an optional link to a meter.
4
Cost borne by
For each commodity choose Tenant (rechargeable — flows into the settlement) or Owner (excluded from the settlement).
5
Save cost
This creates one cost row per commodity — sharing the property, period and note.

Cost status

  • A manually entered or edited cost is immediately “Confirmed”.
  • A cost created via automatic e-mail intake is “Awaiting review” until you check and edit it.

Automatic e-mail invoice intake

An administrator has a “Settings” button in the tab header that activates an intake address like faktury.<…>@…. Forward invoices to it and Najato creates a draft cost from the e-mail for review. Reading amounts, period and consumption from the PDF for this automatic import is still “Coming soon” — the draft is filled in and confirmed manually.

Good to know
Supplier and supply point aren't separate manual fields — for manual entries they're only filled in when an uploaded PDF is recognized.
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Utility settlement